Governance

The Constitution, seven policies, the administrative and safety procedures, and a plain-language guide that explains them.

This is Racerbot’s club-wide governance suite: the Constitution, the policies and the procedures under them, version 4.0, adopted on October 11, 2026. To get started, read the Guide for New Members, which explains in plain language how the club works, what is expected of you, your rights, and the lab rules. The guide is not a governing instrument; where it and an instrument differ, the instrument governs.

For the club’s organizational structure, see the Racerbot Club Structure document. Club meeting notes live in the meeting notes Drive folder — catch up on any meetings you miss.

Guides

  1. Guide for New Members

    How Racerbot works in plain language: joining, statuses, expectations, warnings, your rights, the lab rules and who to ask.

Instruments

Level 1

Constitution

Adopted by a vote of the membership. Everything below it must fit within it.

  1. 01 Constitution The Constitution of SFU Racerbot v4.0
Level 2

Policies

Adopted by the Executive Board with Presidential approval. POL-09 records the external rules that sit above the whole suite.

  1. 01 POL-01 Membership, Performance and Leave v4.0
  2. 02 POL-02 Conduct, Complaints and Appeals v4.0
  3. 03 POL-03 Safety, Facilities and Property v4.0
  4. 04 POL-04 Finance, Sponsorship, Competitions and Travel v4.0
  5. 05 POL-05 Communications, Digital Resources and AI v4.0
  6. 06 POL-06 Executive Roles and Responsibilities v4.0
  7. 07 POL-09 External Compliance Annex v4.0
Level 3

Procedures

Administrative SOPs (SOP-ADM), then the technical safety SOPs (SOP-TECH), which also live under Lab Safety.

  1. 01 SOP-ADM-01 Executive Meetings v4.0
  2. 02 SOP-ADM-02 Executive Selection and Turnover v4.0
  3. 03 SOP-ADM-03 Intake, Onboarding and Probation v4.1
  4. 04 SOP-ADM-05 Voting v4.0
  5. 05 SOP-ADM-06 Discord Roles and AI Access v4.0
  6. 06 SOP-ADM-08 Competition and Event Travel v2.0
  7. 07 SOP-ADM-09 Incident Reporting and Post-incident Review v2.1
  8. 08 SOP-ADM-10 Email, Communications and Discord Joining v1.0
  9. 09 SOP-TECH-01 Lithium Battery Safety, Charging and Storage Rev 1.1
  10. 10 SOP-TECH-02 Autonomous Vehicle Testing and Configuration Management Rev 1.1
  11. 11 SOP-TECH-04 3D Printing Safety and Operation Rev 1.1
  12. 12 SOP-TECH-05 Soldering and Electronics Assembly Rev 1.1
  13. 13 SOP-TECH-06 Day-to-Day Lab Operations and Housekeeping Rev 1.1

Below all of these sit subteam rules, set by each subteam within POL-05 and not published here.

Something missing or out of date? Let a lead know and we'll fix it.

Web "governance" developed by Bryan Ma and Sighton Media.